Submissions
Online Submissions
Already have a Username/Password for Annals of the Russian academy of medical sciences?
Go to Login
Need a Username/Password?
Go to Registration
Registration and login are required for submitting items online, and for checking the status of current submissions.
Author Guidelines
These guidelines are based on the “Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals” developed by the International Committee of Medical Journal Editors.
Preparing an Article for Publication
We welcome submissions that present the following categories of manuscripts:
- papers reporting the results of original research;
- scientific reports;
- systematic reviews and meta-analysis.
Authors should create the manuscripts using the templates of the certain formats. Please, download Word templates below:
The structure of a manuscript should follow the structure presented in a template. It is obligatory to complete all the sections given in a template (exception for the manuscripts which do not provide any information for a certain section).
- Rules and guidelines for submission of an abstract of a manuscript reporting original research you can see HERE
- Rules and guidelines for submission of manuscripts reporting original research HERE.
- Length of the manuscript should not exceed 9000 words including tables and list of references. Please, consult the MS Word built-in statistics service prior to submission in order to find out the exact length of your manuscript. Should your manuscript exceed the aforementioned limits, the editorial board will carry out the final decision on its publication based on recommendations from your reviewer.
Manuscript preparation details
- Manuscript details:
- Author (s) name. Please clearly indicate the given name(s) and family name(s) of each author and check that all names are accurately spelt;
- Title. Concise and informative;
- Affiliation (s). Please give the full names of affiliations, avoid abbreviations. Indicate all affiliations with the superscript Arabic numerals immediately after the author's name and in front of the appropriate affiliation;
- Abstract;
- Key words (use MeSH).
- The text of an article. Please, use templates to follow the structure of an article.
- References. The guidelines for reference list you can find below.
- Correspondence information. The section should include:
- Full names of all the authors; degree, rank, and position;
- department and affiliation without abbreviations; the full postal address of the affiliation and e-mail of the author, telephone number (with country code); Ensure that the e-mail address is given and that contact details are kept up to date by the authors.
- Tables.
- Graphics and any Supplementary material.
Reference list preparation
List of references should be organized according to the guidelines by U.S. National Information Standards Organization NISO Z39.29-2005 [R2010]) in AMA slyle (Journal of American Medical Association style, http://www.amamanualofstyle.com). For detailed instructions on bibliographic formatting, see «Reference list guideline». The principle statements are the following:
- References should be numbered consecutively with Arabic numerals in the order in which they are cited in the text, NOT in alphabetical order.
- The quantity of cited sources should be limited to 30 in original articles, and 60 – in reviews;
- Each reference should be cited in the text, tables, or figures in consecutive numerical order by means of Arabic numerals appeared in square brackets.
- List up ALL the authors or editors in reference list. If there are more than four, list the first three, plus et al. Invert all names –authors, editors, translators, compilers – first & middle initials trailing without periods.
- The names of journals are set in italics and abbreviated according to the List of NLM Catalog by the National Library of Medicine. If a journal is not indexed for Medline, you should use its full title. It is unacceptable to reduce the name of the article or abbreviate the title of the national journal (if it does not have NLM Title Abbreviation or ISO Abbreviation).
- A complete print journal reference includes the following: Authors' surnames and initials; Title of article and subtitle, if any; Abbreviated name of journal; Year; Volume number; Issue number; Part or supplement number, when pertinent; Inclusive page numbers.
- Reference list should be presented in AMA reference style (AMA style).
- References to non-Latin sources (Russian, Chinese) should be given in Latin script. If an article has the translated title, you should provide an English translation instead of Latin script transliteration [in square brackets].
Tables
Enumerate your tables, give those a heading and clearly marked columns that would be easy to read and comprehend. Please make sure that table data is in line with the numbers in the body of the text (but does not simply duplicate them).
Graphical material
Reduce graphical material to minimum (unless the nature of your study dictates otherwise). It is obligatory to provide references to all of your supplementary materials (tables, graphs, figures etc.) within the body of the text.
- Illustrations (graphics, charts, diagrams, drawings) should be rich in contrast and clear. This material should be created in separated files, saved in *.jpeg, *.bmp or *.gif formats, and inserted in the final variant of the submitted paper. Do not use MS WORD tools to insert any elements (arrow, text) in the illustration due to the high risk of its loss.
- Photo and screen shots (e.g. results of diagnostic imaging, photographs, screenshots, digital artwork, etc.) should be presented both in a manuscript and as separate files submitted via our web form in *.jpeg, *.bmp or *.gif formats (in format *.doc и *.docx if there are notes). The absolute minimum for acceptable resolution is 300 dpi, though higher is preferable. Do keep in mind that image files should be tagged with numbers corresponding to the enumeration within the manuscript. In addition, file description should provide the caption of your image as it would appear in the paper (exp.: “Fig. 1. Elliott Proctor Joslin, M.D. (1869-1962).”).
If manuscripts give figures previously published in other journals, the author is obliged to provide the permission to publish image(s) in the academic journal "Annals of the Russian academy of medical sciences" otherwise it will be considered as plagiarism (See "Publishing Ethics").
Cover documents
All the required supporting documents will be submitted together with the manuscript. Authors guarantee to upload scanned original of the filled cover letter in *.pdf or *.jpg).
A cover letter signed by all authors is an obligatory document to upload.
Cover letter (nonbinding) should be created on the official letterhead of the institution with contact information and a name of the leader. Cover letter must be signed by all the authorship (if authors work in different institutions or live in different countries, several cover letters can be provided but still all the signatures should be presented).
Article submission
The academic journal Annals of the Russian academy of medical sciences implements international practice of electronic editorial. Authors can submit their manuscripts ONLY THROUGH THE JOURNAL SUBMISSION SITE. Follow the link «Submit a manuscript» which can be found on every page in the upper right corner. You should register and point your role as an author which provides you an opportunity to submit a paper. Every user can submit a manuscript even if he/she is not an author but authorship should keep in mind that the editorial maintains the correspondence with the person who submitted the manuscript. When submitting a paper, a user will complete 5 steps. Fill in all the fields (possible) with as much detail as possible. This information will be used when reviewing and indexing an article in databases. The detailed instruction can be found HERE.
Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with each of the following items, and submissions that do not adhere to these guidelines may be returned to the authors.
Absence of plagiarism. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
Correct manuscript format. Manuscript file format is Microsoft Word (has the extension *.doc, *.docx, *.rtf). The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in "For Authors" section.
Cover letter. All the required supporting documents will be submitted together with the manuscript. Authors guarantee to upload scanned original of the filled cover letter in PDF. A cover letter signed by all authors.
Copyright Notice
Publishing Agreement (Public Offer) to Publish an Article in an Academic Periodical
'Annals of the Russian Academy of Medical Sciences'
"Paediatrician" Publishers LLC, represented by the Director general Teya Margiyeva, acting under by-laws, hereinafter referred to as the Publisher, on the one hand, hereby offers to the public at large, hereinafter referred to as the Author, on the other hand, hereinafter collectively referred to as the Parties, to enter into this agreement, hereinafter referred to as the Agreement, regarding publication of scholarly materials, hereinafter referred to as the Article, in the Journal named 'Annals of the Russian Academy of Medical Sciences', hereinafter referred to as the Journal, under the following terms.
1. General Terms and Conditions
1.1. Pursuant to Clause 2 of the Article 437 of the Russian Federation Civil Code, this Agreement shall be recognized as the public offer, hereinafter referred to as the Offer. Subject to Article 438 of the Russian Federation Civil Code, this Offer shall be deemed to have been completely and irrevocably accepted after the Author had submitted his/her materials by uploading those onto the network electronic system of the article acquisition for review available at the respective section of the Journal's site at http://vestnikramn.spr-journal.ru/index.php/jour/author/submit/ on the Information and Communication Network known as the Internet, hereinafter referred to as the Internet.
1.2. Pursuant to the Russian Federation effective law as applicable to compliance with the copyright to electronic information resources, no materials from any site, electronic journal or project may be reproduced, in whole or in part, in any form, either in a hard or soft copy, without a prior consent from the Journal's authors and editorial staff, which may be expressed by posting a respective consent (open license Creative Commons Attribution International 4.0 CC-BY) in the relevant section of the Journal's site on the Internet. Whenever any published materials are used within the context of other documents, a reference to the original source needs to be specified.
1.3. The Journal is registered by the Federal Oversight Service for Communications, Information Technologies and Mass Communications (RosKomNadzor).
2. Terms Used in This Agreement
- The Author is an individual (or individuals) whose creative labor has produced the Article.
- The Offer Acceptance means a complete and irrevocable acceptance of the Offer under the terms specified in Clause 3 hereof (the Author accepts the Offer by submitting an application to the Publisher, i.e. by uploading the Article along with support materials onto the network electronic system of the article acquisition for review available at the respective section of the Journal's site at http://vestnikramn.spr-journal.ru/index.php/jour/author/submit/ on the Internet).
- The Journal means an academic periodical named 'Annals of the Russian Academy of Medical Sciences'.
- The Application means an electronic request of the Author addressed to the Publisher for publishing the Article in the Journal by uploading the Article and support materials onto the network electronic system of the article acquisition for review available at the relevant section of the Journal's site at http://vestnikramn.spr-journal.ru/index.php/jour/author/submit/ on the Internet).
- The Publisher is the "Paediatrician" Publishers LLC.
- The Article's Metadata means any materials in Russian and English intended to be included in the Science Citation database as per the original version of the Article such as the Article title; authors' details (full last name, first name, patronymic, present employer of each author with indication of the postal code, contact details (e-mail) of each author; abstract; keywords; topical classifications: UDC or any other bibliographic and library classification, and subject indices; bibliography (list of references).
- The Offer means this document (offer to the Author) to publish an Article by uploading it onto the site at http://vestnikramn.spr-journal.ru/index.php/jour/author/submit/ on the Internet.
- The Publication means the act of publishing the Article in the Journal.
- The Journal's Editorial Staff means a creative team engaged in preparing the Journal for publication.
- The Editorial Board is an advisory body of the Journal's Editorial Office.
- The Article means a result of fundamental and applied scholarly efforts in the form of a scholarly material, scientific review material, scientific message, bibliographical review on specific topics of the scholarly study, and background information on Russian and foreign scientists submitted by the Author for publication in the Journal.
- The Parties mean the Author and the Publisher.
- The Article Requirements mean requirements to the materials published in the Journal's section named "To Authors" of the Journal's site at http://vestnikramn.spr-journal.ru/jour/about/submissions#authorGuidelines on the Internet.
- The Service means publication of the Article in the Journal as per the Author's application.
3. Subject Matter of the Agreement (Offer)
3.1. Subject to this Agreement, the Author shall provide the Publisher at no expense for the copyright duration as stated by the Russian Federation legislation with a non-exclusive license for use of the Author-created Article for the purpose of its publication in the Journal.
3.2. The rights to use this Article as assigned hereunder shall include but not limited to:
- reproduction of the Article or any part thereof, as well as its metadata in Russian and English in any material form whatsoever, including soft and hard copy forms, as an individual work product in periodicals and/or databases (whether local or web-based) owned by the Publisher and/or any other persons at the discretion of the Publisher;
- dissemination of the Article or any part thereof, as well as its metadata in Russian and English on any media as part of the Journal and/or databases owned by the Publisher or any other persons, at the discretion of the Publisher, or as an individual work product, worldwide via open access or by subscription without payment of any fee to the Author;
- making public the Article or any part thereof as well as its metadata in Russian and English so that any person could access the Article from any location and at any time of his/her choice (including via the Internet);
- issuing permissions to use the Article or any part thereof as well as its metadata in Russian and English to any third parties while notifying the Author by publishing the respective information on the Journal's site without payment of any fee to the Author;
- processing, including translation of the Article (including translation into foreign languages), and use of the processed (translated) Article in any manner specified above;
- any other rights, not expressly assigned to the Publisher hereunder, including patent rights to any processes, techniques or methods, and other means, described by the Author in the Article, as well as trademark rights, shall be retained by the Author.
3.3. No territorial restrictions will be applied to the use of rights to the Article.
3.4. This Agreement shall become effective from the time the Article is submitted to the Journal, i.e. uploaded along with support materials onto the network electronic system of the article acquisition for review available at the relevant section of the Journal's site at http://vestnikramn.spr-journal.ru/index.php/jour/author/submit/ on the Internet, hereinafter referred to as the Article Upload.
3.5. The rights shall be assigned by the Author to the Publisher at no expense, and the Article publication in the Journal shall not result in any financial contribution to the Author.
3.6. If the Publisher decides to refuse to publish the Article in the Journal, this Agreement shall cease to be in force. A decision to refuse publication shall be sent to the Author via the e-mail address specified in the Application.
3.7. The Publisher undertakes, throughout the currency of this Agreement, to provide to the Author the services associated with the publication of the Article on the Journal's site at http://vestnikramn.spr-journal.ru/ on the Internet.
4. General Terms of the Services Provision
4.1. The Publisher shall provide the services to the Author only if:
- the Author submits all materials compliant with the Offer requirements by way of the Article Upload;
- the Author Accepts the Offer.
4.2. The services shall be provided to the Author free of charge.
4.3. If any materials submitted by the Author are found in breach of rules and requirements of this Offer, the Publisher shall have a right to refuse to publish those.
4.4. The Publisher shall not be responsible for any third-party unauthorized use of the data provided by the Author during the currency of this Agreement.
5. Rights and Responsibilities of the Parties
5.1. The Author warrants that:
- he/she is the valid holder of exclusive rights to the Article; rights granted to the Publisher hereunder were not earlier assigned and will not be assigned to any third parties prior to publication of the Article by the Publisher in the Journal;
- the Article contains all the references to cited authors and/or sources (materials) that are required by the effective copyright law;
- the Author has obtained all required licenses to results, facts and other borrowed materials used in the Article where the Author is not a copyright holder;
- the Article does not contain any materials that may not be published in public sources in accordance with the effective Russian Federation statutory instruments, and the Article publication and dissemination will not involve any disclosure of classified (confidential) information, including state secrets;
- the Author has advised other Co-authors of the terms of this Agreement and has received consents from all the Co-authors to conclude this Agreement under the terms hereunder.
5.2. The Author undertakes to:
- submit a manuscript of the Article as per the Requirements to articles;
- avoid using the soft copy of the Article produced by the Publisher for commercial purposes and in other periodicals;
- while preparing the Article for publication, the Author undertakes to:
- make edits specified by readers and approved by the Journal's Editorial Office in the text of the Article and/or revise the Article following the Publisher's request, where necessary;
- proofread the Article within the timeframes specified in the Journal publication schedule;
- make only such edits in the proof that are minimally required to correct errors made in the Article original and/or introduce factual and momentary changes.
5.3. The Author is entitled to:
- pass to any third party a soft copy of the published Article provided by the Publisher pursuant to Clause 5.4 hereof for the Article to be incorporated, in whole or in part, into a scientific information database or repository in order to promote academic or scholarly investigations or for informational and educational purposes subject to the Author, Journal and Publisher being properly referenced.
5.4. The Publisher undertakes to:
- publish the Author's Article, in soft or hard copy form, in the Journal in accordance with the terms hereof;
- provide the Author with the proof of the Article and make reasonable edits as requested by the Author, where required, following the Journal's Editorial resolution;
- provide the Author with the soft copy of the published Article by sending it to the Author's e-mail address within 15 business days of the Journal issue's publication;
- respect the Author's rights established by the effective law, protect those and use best endeavors to prevent any copyright infringements by third parties.
5.5. The Publisher is entitled to:
- carry out technical and literary editing of the Article such that its basic content would remain unchanged;
- review the Article and suggest appropriate changes to the Author, and elect not to publish the Article if the Author fails to introduce such changes;
- require from the Author and/or other persons that the Journal, Publisher, Author and any other copyright holder, as well as the title of the Article, Journal issue identification and a year of publication as specified in the Journal be properly referenced whenever the Journal and/or the Article, including any individual part or fragment thereof, are used by any of the above-mentioned individuals thereafter;
- publish preliminary and/or advertising information on the forthcoming publication of the Article in mass media and any other information sources;
- establish rules (conditions) for acceptance and publication of materials in the Journal. The Journal's Editorial Board, headed by the Editor-in-Chief, shall enjoy an exclusive right to accept and/or reject any materials submitted to the Journal's Editorial Office for publication purposes. No manuscript (tangible medium) submitted by the Author to the Journal's Editorial Office will be subject to return. The Journal's Editorial Staff will not enter into any correspondence regarding the rejection of the Article by the Journal's Editorial Board;
- suspend the provision of services to the Author hereunder temporarily for technical, technological and other reasons preventing the services from being provided for the duration of remedial activities;
- suspend services hereunder in accordance with civil procedures if:
- the Article does not correspond to the topics covered by the Journal or by any part thereof, or the submitted material is found insufficient for the individual publication, or the Article design is found at variance with the requirements imposed;
- the Author is in breach of any other obligations assumed under the Offer arrangement;
- introduce changes to the Offer as per the procedure established by the Offer.
5.6. Unless otherwise provided or stated herein, the Parties shall refer to the effective legislation of the Russian Federation.
6. Offer Acceptance and Conclusion of the Agreement. The Term of the Agreement
6.1. This Agreement shall become effective when concluded, i.e. when the Author Accepts the Offer by sending an application to the Publisher, that is, by uploading the Article (Article Upload) and remain in effect for five years.
6.2. The Offer Acceptance constitutes an Agreement made in writing (Articles 438 and 1286.1 of the Russian Federation Civil Code) under the Offer terms.
6.3. Unless any of the Parties sends to the other Party a written notification of the Agreement termination no later than two months prior to the end of the specified five-year period, the duration of the Publisher's copyright to the Work shall be automatically extended for the similar period. The number of extensions is not limited.
6.4. The term of the Agreement may not exceed the duration of exclusive rights to the Article pursuant to the Russian Federation legislation.
6.5. Whenever the Author assigns (disposes of) his exclusive rights to the Work to any third party, this Agreement shall remain in effect.
7. Agreement Modification and Termination Procedure
7.1. The Publisher shall have a right to unilaterally modify the terms of this Agreement by giving a prior notice to the Author, at least ten (10) calendar days before such modifications become effective, to the Author's e-mail address specified in the Author's application or via the Journal's site. These modifications shall become effective from the date specified in the respective notice.
7.2. If the Author disagrees with any modification in the terms of this Agreement, the Author shall have a right to submit a written notice of his/her withdrawal from this Agreement by uploading it onto the network electronic system of the article acquisition for review, available at the relevant section of the Journal's site at http://vestnikramn.spr-journal.ru/index.php/jour/author/submit/ on the Internet.
7.3. This Agreement may be terminated early:
- at any time by mutual agreement of the Parties; or
- otherwise as stipulated herein.
7.4. The Author shall have a right to cancel this Agreement unilaterally by sending the Publisher a respective notice in writing at least sixty (60) calendar days prior to the intended date of the Author's Article publication in the Journal.
7.5. The termination of this Agreement for any reasons shall not release the Parties from responsibility for breach of any Agreement terms during the currency hereof.
8. Liability
8.1. A Party which has failed to perform its obligations under this Agreement, either in full or in part, shall be held liable pursuant to the Russian Federation legislation in force.
8.2. All the data provided by the Author shall be trustworthy. The Author shall be responsible for completeness and reliability of the data provided to the Publisher. The use of untrustworthy information obtained from the Author shall not entail any responsibility upon the Publisher for any adverse effects resulting from its actions based on such untrustworthy information.
8.3. The Author shall take full personal responsibility for compliance with the requirements of the Russian Federation law on advertising, protection of copyright and related rights, protection of trademarks and service marks, and protection of consumer rights.
8.4. The Publisher shall not be held responsible hereunder for:
- any actions resulting directly or indirectly from the actions of the Author;
- any loss incurred by the Author whether or not the Publisher was in a position to predict such loss.
8.5. The Publisher shall be relieved from any responsibility for non-compliance with the terms of this Agreement if such non-compliance is a result of a force-majeure event such as an act of state authorities, including adoption of legal instruments, fire, flood, earthquake, other natural calamities, loss of power and/or computer network failure, strikes, civil commotions, riots, and any other similar events.
9. Dispute Resolution Procedure
9.1. Any disputes and disagreements shall be resolved by the Parties to negotiations, and if the Parties fail to reach an agreement, these shall be resolved in accordance with the effective law of the Russian Federation.
9.2. If any disagreements remain unresolved, the Parties shall settle those at the location of the Publisher in accordance with the effective law of the Russian Federation.
10. Miscellaneous
10.1. Any notifications, messages, requests etc., excluding documents which need to be forwarded in original form pursuant to the Russian Federation legislation, shall be deemed to have been received by the Author, if delivered (sent) by the Publisher via the Journal's site, including by publishing those, by fax or e-mail specified in the Application, or using other communication facilities. The Parties acknowledge the validity of notifications, messages, requests etc. delivered (sent) using the above-listed methods.
10.2. Where the Publisher becomes subject to any claims related to non-compliance with an exclusive copyright or another intellectual property right of any third party during the writing of the Article or in connection with conclusion of this Agreement by the Author, the Author undertakes to:
- immediately upon receipt of a Publisher's notification, take measures to settle disputes with such third party, and, where necessary, join the litigation in favor of the Publisher and use its best endeavors to exclude the Publisher from the defendants;
- reimburse the legal cost, expenses and loss incurred by the Publisher as a result of application of a pre-award relief and measures for execution of a judgment, and damages paid by the Publisher to any third party for the infringement of exclusive copyright and/or other intellectual property rights, as well as other expenditures incurred by the Publisher as a result of infringement by the Author of any warranties provided hereunder.
10.3. Subject to Article 6 of the Federal Law On Personal Data No. 152-FZ dated July 27, 2006, for the period from the conclusion of this Agreement and until the discharge of Parties obligations hereunder, the Author expresses his/her consent to processing of the following personal data by the Publisher: last name, first name, patronymic; taxpayers identification number (TIN); place and date of birth; citizenship details; ID document details; registration and actual location address; e-mail address; mailing address with postal code; contact phone numbers; fax numbers; and details of the employers.
10.4. The Publisher is entitled to process the above personal data for the purpose of this Agreement performance, including for the provision of information and reference services to the Author. The processing of personal data shall be understood to mean any actions (operations) with personal data, including collection, systematization, accumulation, storage, refinement (update, alteration), use, distribution (including transfer to third parties), depersonalization, blocking and deletion of personal data in accordance with the effective Russian Federation legislation.
10.5. Where permitted by the Russian Federation legislation, the Author is entitled to withdraw his/her consent to the processing of personal data as listed in Clause 10.3 by forwarding a respective notice to the Publisher. Upon receipt of such notice, the Publisher has a right to suspend services.
10.6. The Author will, on a goodwill basis, submit his/her details (and details of each Co-Author subject to their prior consent) to the Journal's Editorial Office consisting of his/her: last name, first name, patronymic, academic rank, academic degree, job title, employer details (name and mailing address), work phone number and e-mail address for the purpose of its general publication in the Journal along with the Article.
11. Registered Address and Particulars of the Publisher
"Paediatrician" Publishers LLC
Address: of. 17, 81-1 Vavilova street, 117335 Moscow, Russian Federation
TIN 7728798571, CRR 773601001, PSRN 1127746102780.
Phone: +7 (499) 134-07-30; +7 (499) 134-30-83
Fax: +7 (499) 132-30-43
E-mail: r
WEB: http://vestnikramn.spr-journal.ru/
Privacy Statement
Specified when registering the names and addresses will be used solely for technical purposes of a contact with the Author or reviewers (editors) when preparing the article for publication. Private data will not be shared with other individuals and organizations.